Administrative Assistant

Date: May 24, 2023

Location: Fort Belvoir, Virginia, US

Company: QinetiQ

Who Are We?

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ Inc.’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ Inc. means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend. 

Why Join QinetiQ Inc.?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems.  In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ Inc. will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

QinetiQ Inc is seeking an experienced Administrative Assistant to support our customer at our Fort Belvoir facility.


Your Contribution to the Mission:


  • Greet staff and visitors as they enter the front office
    • Engage personnel to find out if visitors have a meeting with front office personnel or if they would like to schedule a meeting
    • Check if management to ensure they have availability for a meeting
    • Provide friendly support to staff
    • Support other duties as assigned by Division Chiefs and Branch Chiefs
  • Answer phones, screen/direct calls and take messages as needed
    • Handle mailing of outgoing mail and packages
    • Sort and distribute incoming mail, packages, awards, etc.
    • Ensure office supplies are stocked and available
    • Assist in key inventory management
  • Defense Travel System (DTS) support
    • Assist with coordination of travel and related items
    • Process JPAS requests and complete associated DISS forms
    • Review travel authorization/ vouchers
    • Build a manageable file system for travel folders
  • Create and schedule meetings utilizing Microsoft Office/ Teams calendar tool
    • Use personal calendars for office management and conference room calendars to ensure seamless scheduling
    • Assist in utilizing Teams to assign, collate and update status of various taskers
  • Support office management with day to day tasks as needed
    • Find/ locate personnel at the request from the Division chief via email, teams, cell phone, etc. for correspondence
    • Create, maintain and distribute division contact list to include office numbers, cell phone numbers, office room numbers, and current emergency contacts
    • Assist with employee in/out processing, office relocations and related communications with Network Services Branch
  • Government time keeping support (ATAAPS)
    • Manage employee timecards as required per pay period
    • Coordinate work schedule changes (WSC)
  • Coordinate Division staff events
    • Reserve space
    • Make arrangements for food or related needs
    • Take pictures


To Land This Job, You Need:


  • High school diploma or general education degree (GED)
  • 2-3 years of clerical, administrative, or office experience
  • Proficient computer skills, including Microsoft Office
  • Strong verbal and written communication skills
  • Comfortable with routinely shifting demands
  • High degree of attention to detail
  • Data entry experience
  • Working knowledge of general office equipment


Job Type:  Full Time

Clearance Level Must be Currently Possess:

DOD Secret or Higher


No One Has Time for Long Job Applications!

We completely understand, that is why we have made the application process easy. We promise. This will be simple.


If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.

QinetiQ Inc. is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.