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Contracts Assistant

Date: Nov 24, 2022

Location: Lorton, Virginia, US

Company: QinetiQ

Who Are We?

We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

QinetiQ Inc.’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ Inc. means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend. 

Why Join QinetiQ Inc.?

If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems.  In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ Inc. will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.

QinetiQ Inc. is seeking a full time, Contracts Assistant to support our C5ISR contracts team at our Headquartes office in Lorton, VA. 


Your Contribution to the Mission:


  • Complete contract templates using Microsoft Office and maintain templates in SharePoint / Contracts Drive
  • Create and maintain Contract Tracker spreadsheets for Teaming Agreements (TAs), Non-Disclosure Agreements (NDAs), Professional Service Agreements (PSAs), Subcontracts and Task Orders)
  • Assist Contract Administrators Contracts Awith preparation of NDAs, TAs, Subcontracts, Subcontract Task Orders, Modifications and other contract documentation for contract kick off meetings
  • Manage the contract management tools and create Active Contract Report twice a month
  • Manage Contract Closeout process to include Releases
  • Manage New Vendor process and coordinate with finance for system activation
  • Update and track tasks in the Contracts Tracker and prepare weekly reports
  • Assist with Project Set Up process and saving folders in SharePoint / Contracts Drive
  • Organize and maintain the PM Prime/Subcontractor Report from the Active Contracts List
  • Assist with creating and implementing process improvements for the Contracts Standard Instructions
  • Assist and participate in company annual ISO and CMMI certifications
  • Provide support to the contracts team and other corporate organizations to ensure compliance with Company Policy, Procedures and controls
  • Assist with modifications to GSA schedules
  • Assist Contracts team with other contract administrative tasks


To Land This Job, You Need:


  • BA/BS degree from an accredited college/university or equivalent administrative experience
  • 1 year minimum administrative contract experience


Desired Skills


  • Advance knowledge of Microsoft Office (Excel mandatory)
  • Strong professional written and verbal communication and interpersonal skills
  • Demonstrate a knowledge of contract terms and conditions
  • Experience in processing and managing contracts and subcontracts actions as assigned in a complex, federal government setting
  • Organized with excellent follow up skills, ability to think creatively, and able to meet deadlines in a fast-paced, dynamic team-oriented environment
  • Ability to provide excellent customer service to internal/external clients


Job Type:  Full Time





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If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.

QinetiQ Inc. is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.