Job Title:  Office Manager

Package:    Competitive Salary + Benefits
Role ID:      19467

Are you ready to be part of the future? At QinetiQ, we’re not just imagining tomorrow we are creating it. From cutting-edge defence technology to ground-breaking innovations our mission is to empower and protect lives. Join us as an Office Manager at our Brussels site, where you will take on an exciting opportunity to help establish and shape a brand-new office environment from the very beginning, creating a foundation that will support our growing team for years to come.

The Role

As an Office Manager, you will play a vital role in the successful launch and day‑to‑day operation of our new Brussels office. This is an exciting opportunity to make a real impact from the offset, helping to build a positive, efficient and well-coordinated workspace.

Day-to-day, you’ll support the setup and ongoing management of the office, coordinate daily operations, act as the primary point of contact for all office-related matters, and ensure the workspace is fully functioning, safe and compliant.

Your responsibilities will include:

• Supporting the initial setup and ongoing administration of the new Brussels office
• Acting as the main point of contact for all office and facility-related queries
• Coordinating internal meetings and events, including room preparation and logistics
• Managing office supplies, equipment and inventory
• Liaising with landlords, building management and external suppliers
• Supporting onboarding activities and welcoming visitors and new starters

Essential experience of the Office Manager:

• Proven experience as an Office Manager
• Experience coordinating office operations, facilities or vendor management
• Strong organisational and multitasking skills
• Excellent interpersonal and communication skills
• Ability to handle confidential information with discretion
• Proficiency in MS Office and familiarity with office management systems

Essential qualifications for the Office Manager:

• Fluency in English, Flemish, and French (written and spoken preferred)
• Relevant professional experience in office administration or management

We value difference and we don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and willingness to learn then we would like to hear from you.

This role is full‑time, permanent, based at our Brussels office.

QinetiQ operates state-of-the-art facilities across the UK that focus on defence, security and technology innovation. These facilities enable QinetiQ to conduct a wide range of research, testing and development activities that support both military and civilian applications helping to advance technology and support national security. 

Why Join QinetiQ?

As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

As a QinetiQ employee, you’ll experience a unique working environment where teams from different backgrounds, disciplines and experiences enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture. www.qinetiq.com/en/careers/life-at-qinetiq

Our Benefits

• Matched contribution pension scheme, with life assurance
• Generous holiday allowance, with the option to purchase additional days
• Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance
• Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and much more
• We are proud to support the Armed Forces community by honouring the Armed Forces Covenant and maintaining our Gold Award standard in the Defence Employer Recognition Scheme
• Volunteering Opportunities - helping charities and local community

Our Recruitment Process:

We want to make sure that our recruitment process is as inclusive as possible and we aspire to bring out the best in our candidates by creating an environment where everyone feels valued, heard and supported.  If you have a disability or health condition that may affect your performance in certain assessment types, please speak to your Recruiter about potential reasonable adjustments.

Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold the appropriate level of vetting may be able to transfer it upon appointment. A number of roles are also subject to additional restrictions, which means factors such as nationality or previous nationalities may affect the roles that you can be employed in.

For further information on National Security Vetting, please see the link below.

UKSV National Security Vetting Solution: guidance for applicants - GOV.UK (www.gov.uk)