Business Administrator, Australia Sector

Role Purpose

Support the Australia Sector Leadership Team (LT) with the UK led administration activities, by managing and co-ordinating travel, and tasking that optimises the efficiency of the team. This will include direct support to any Sector LT members when in the UK/ Europe, as well as prioritisation of all required support to the Sector Chief Executive when in the UK/ Europe.

This role works in partnership with the business support team in both Australia and the UK, including the Executive Assistant (EA) to the Australia Sector Chief Executive, the EA to the Group Chief Enterprise Services Officer.   Overall, enabling the efficient and effective operation of a global business by providing supporting information, managing collaborative tools and educating our people on technology solutions which improve collaboration and connection in a one QinetiQ team better working.

Key Accountabilities

• Working closely with the EA to the Chief Executive Australia Sector, coordinate and manage a seamless support provision to the CE, irrespective of country the CE is in; 
• Support the travel and accommodation requirements of Australia Sector LT and Enterprise Services LT members;
• Provide support to all overseas travellers from within the Australia Sector to obtain visitors clearances and authorisation for access to UK sites and capabilities;
• Ensure proactive preparation for meetings with compilation of essential material is provided in advance;
• Work closely with the Business Administrator – Australia to oversee and manage the Leadership Team action register, to ensure effective and efficient progress is tracked, and actions completed in a timely manner;
• Manage the Australia Sector online information stores (currently QShare) and support the Sector LT in the use of modern technological solutions to information management;
• Support the production of management reporting, including PowerPoint and Word formats, to a high level of professional quality;
• Provide a comprehensive set of support services, such as raising Purchase Orders, escorting visitors/customers, and being a focal point of understanding of the UK business into the Australia Sector;
• Support the planning and delivery of events and large meetings, with multiple country representatives, including arranging schedules, accommodation and facilities.

Key Competencies

•    Absolute discretion, maintaining confidentiality at all times;
•    Be a strong team player; be able to communicate and interact effectively with the team and other EAs/PAs;
•    Highly motivated, a self-starter with initiative and capable of working with minimal supervision;
•    Excellent verbal and written communication skills;
•    Experienced in working across multiple timezones & locations 
•    Highly effective at planning and organising;
•    Ability to work well with multiple conflicting demands, prioritise and meet multiple deadlines, using discretion to escalate issues for resolution as needed;
•    Highly developed attention to detail;
•    A keen interest in problem solving and innovation;
•    Flexible, approachable, friendly & adaptable nature.

Experience & Qualifications

•    Proven experience in an Executive/Personal Assistant role at a high level within industry;
•    Have appropriate proficiency in MS Office.

Why join QinetiQ?

As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

You’ll experience a unique working environment where teams from different backgrounds, disciplines and experience enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Read more about our diverse and inclusive workplace culture here.  

Joining QinetiQ offers you an opportunity to work on a broad range of interesting defence-based projects with vast career progression across a global organisation in addition to competitive personal and professional benefits.  You’ll receive a highly competitive salary and benefits package: our basic salaries are very attractive as we constantly review what’s happening in the market. The range of benefits that we offer include, adaptive and flexible working, generous holiday entitlements, Health Cash Plan, Private Medical Insurance and Dental Insurance and much more. 

About QinetiQ

As a company of over 6,000 dedicated professionals, we are a world-centre of excellence in research and development and act as a catalyst for fast-track innovation, offering outstanding experimentation facilities, and technical, engineering and scientific expertise. QinetiQ is made up of dedicated experts in defence, aerospace, security and related markets, all working together to explore new ways of protecting what matters most. Being part of QinetiQ means being central to the safety and security of the world around us. Partnering with our customers, we help to save lives; reduce risks to society; and maintain the global infrastructure on which we all depend. Come and find out how you can play a role.

Please note that many roles in QinetiQ are subject to national security vetting. Applicants that already hold the appropriate level of vetting may be able to transfer it upon appointment, subject to approval. A number of roles are also subject to restrictions on access to information that mean factors such as nationality, previous nationalities held and the country in which you were born may have an effect on the roles that you can be employed in.