Job Title:  Project Services Co-Ordinator

Job Title:    Project Services Co-ordinator

Location:    Farnborough

Role Type:  Permanent – Full Time, expected to be on site 2-3 days per week. 

Role ID:      19565 

Are you ready to be part of the future? At QinetiQ, we’re not just imagining tomorrow we are creating it. From cutting-edge defence technology to ground-breaking innovations our mission is to empower and protect lives. Join us as a Project Services Co-ordinator at our Farnborough site, where you will have the opportunity to work with cutting-edge technology in partnership with some of the most brilliant minds.

Role Purpose:

As a member of the UK Shared Services team, provide management and governance of the Project Lifecycle in SAP (ECC) delivering planned or requested activities which will depend on the requirements of the individual task in order to effectively deliver high quality services to our customers. And providing advice and guidance to Project Managers, Project Controllers, Assistant Management Accountants, Management Accountants and Finance Controllers, on daily Project Services and Billing queries.

Including but not limited to:

• To be competent in processing the setting of projects in finance system (e.g setting up Work Breakdown Structure “WBS”, Milestones and Services Contracts) and proficient to interpret and query information and ensure align with customer Purchase Orders.
• To apply data integrity to ensure that all project setup and amendments, billing milestone creations and project closures follow process and are timely and accurate.
• To provide governance on project set up ensuring that appropriate approvals are in place and that invoicing is compliant with QinetiQ tax policies.
• To check correct VAT and tax has been applied for invoicing.
• To support a range of information provided by the Project Services Community and Finance to ensure project is set up correctly for revenue recognition
• To support the coordination, progress and follow the process of project closures with both the Project Services Community and Finance
• To manage generic mailboxes monitoring emails, corrective action, respond or escalate  within the Service Level Agreement as appropriate
• To guide on the creation, updating various work instructions and archive WBS and milestone request forms for audit purposes
• To provide supervision, train and mentor more junior members of the team in all aspect of project services including maintaining the local working instructions
• To support Internal and External audit requests
• To liaise with the relevant business stakeholders to ensure customer billing solution requirements can be delivered including identifying manual and automated Billing
• To act as business partner with the Project Services Community and support the wider Finance Services team with improvement in procedures and controls, as well as ad-hoc projects

Key Accountabilities:

• Autonomy - To support the delivery of a high quality business service working autonomously within defined procedures.
• Resolution/Escalation of Queries - To resolve queries and articulate more complex issues to the relevant supervisor.
• Communication/ Collaboration - To understand and deliver the correct communication style appropriate to all stakeholders and situations.
• Continuous Improvement - To identify and lead continuous improvement activities relevant to their role.
• Resilience - To support resilience across Business Services and learn new skills as identified by the Team Leader.
• Professional Development – To develop professional/ technical competence through structured learning and/or through work assignments

Key Capabilities/Knowledge:

• Ability to set and manage priorities judiciously and work as a team player in a diverse team
• Excellent interpersonal, written and oral communication skills associated with working at a cross-functional level
• Self-motivated, thorough, disciplined and detail focused
• Excellent analytical, evaluative and problem-solving abilities
• Ability to adapt pace of delivery to meet business requirements with continuous improvement approach
• Good organisational skills with the ability to multi-task
• Able to make decisions based on own knowledge and experience
• Awareness of the project lifecycle and project finances is desirable but not essential.

Experience & Qualifications:

• Qualify by experience in similar project role
• Provide evidence of recent relevant project experience in a similar role
• Able to demonstrate working knowledge of data processing and other IT applications.
• Experience in SAP and or Oracle

Why Join QinetiQ?

As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

As a QinetiQ employee, you’ll experience a unique working environment where teams from different backgrounds, disciplines and experiences enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in a diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Visit our website to read more about our diverse and inclusive workplace culture. www.qinetiq.com/en/careers/life-at-qinetiq

Our Benefits:

• Matched contribution pension scheme, with life assurance
• Competitive holiday allowance, with the option to purchase additional days
• Options to join Health Cash Plan, Private Medical Insurance and Dental Insurance
• Employee discount portal: Personal Accident Insurance, Travel Insurance, Restaurants, Cinema Tickets and much more
• We are proud to support the Armed Forces community by honouring the Armed Forces Covenant and maintaining our Gold Award standard in the Defence Employer Recognition Scheme
• Volunteering Opportunities - helping charities and local community

Our Recruitment Process:

We want to make sure that our recruitment process is as inclusive as possible and we aspire to bring out the best in our candidates by creating an environment where everyone feels valued, heard and supported.  If you have a disability or health condition that may affect your performance in certain assessment types, please speak to your Recruiter about potential reasonable adjustments.

Many roles in QinetiQ are subject to national security vetting being completed, applicants who already hold the appropriate level of vetting may be able to transfer it upon appointment. A number of roles are also subject to additional restrictions, which means factors such as nationality or previous nationalities may affect the roles that you can be employed in.

For further information on National Security Vetting, please see the link below.

UKSV National Security Vetting Solution: guidance for applicants - GOV.UK (www.gov.uk)