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Executive Assistant

Date: 24-Nov-2022

Location: Farnborough, England, GB

Company: QinetiQ

Team mission / objective
To be the Finance & Governance business partner of choice, delivering safely, responsibly and sustainably for the benefit of all our stakeholders and in support of the strategic growth of the business to delivery operational advantage.

 

The Finance & Governance team (refer Appendix A for further details) has responsibility for;

  • Financials (Actual, Budget, Forecast)
  • Tax & Treasury
  • Investor Relations
  • ESG
  • Risk
  • Internal Audit
  • Legal
  • Company Secretarial

 

Personal qualities required

  • Absolute discretion, maintaining confidentiality at all times.
  • Loyal, confident and self-aware – backed up with sound judgement.
  • Professional and credible.
  • Highly motivated, self starter with initiative, capable of working with minimal supervision.
  • Achievement orientated.
  • QinetiQ values (Performance, Integrity, Collaboration) and priority behaviours (Listen, Focus, Keep my Promises).

 

Interpersonal skills

  • Interact effectively with all stakeholders (customers, investors/shareholders, advisors and employees / colleagues).

 

Essential skills

  • Evidence of strong team working.
  • Excellent verbal and written communication skills.
  • Highly effective planning and organising.
  • Ability to work well under pressure, prioritise and meet multiple deadlines.
  • Active and initiative led deconfliction of appointment schedule.
  • Highly developed attention to detail.
  • Problem solving and innovation.
  • Flexible, approachable, friendly & adaptable nature.

 

Professional Capabilities/Experience

  • Demonstrable experience in a previous EA role, specifically supporting a senior Finance Executive.
  • Knowledge and understanding of working within a FTSE company.
  • Expert level in Outlook and proficient in IT applications including: Microsoft Word, PowerPoint, Excel, Team and Cisco Webex.

 

Key Accountabilities:

  • Point of contact for internal and external customers, investors, shareholders, advisors and employees.
  • Manage/escalate/delegate issues within the management chain with clear instructions/deadlines when required. Follow up on actions to ensure completion.
  • Ensure the Group CFO is well prepared for meetings by preparation and compilation of essential material in advance. Follow up on behalf of the Group CFO on actions arising.
  • Be a strong team player; be able to communicate and interact effectively with the QinetiQ Leadership Team, and other EAs/PAs and to provide full support to peers within the EA community.
  • Proactively solve problems on behalf of the Group CFO where appropriate.
  • Direct daily itinerary prompting/alerting of subsequent meeting/ diary commitments.

 

Main responsibilities/duties:

  • Strong relationships with customers, advisors and suppliers, and maintaining a reliable network of internal and external contacts to achieve best results.
  • Assessment of business priorities and managing diary to accommodate accordingly.
  • Exercising judgment on Group CFO’s inbox, flagging priority items and act proactively to drive the pace of the business.
  • Respect sensitivities and confidentiality of information and ensure protection of confidential information.
  • Organise and manage travel and trip schedules.
  • Support the broader Finance & Governance team, particularly in the areas of employee engagement, investor presentations / seminars, annual report and other duties as directed.

 

 

Why join QinetiQ?

As we continue to grow into new markets around the world, there’s never been a more exciting time to join QinetiQ. The formula for success is our appetite for innovation and having the courage to take on a wide variety of complex challenges.

You’ll experience a unique working environment where teams from different backgrounds, disciplines and experience enjoy collaborating widely and openly as we undertake this exciting and rewarding journey. Through effective teamwork, and pulling together, you’ll get to experience what happens when we all share different perspectives, blend disciplines, and link technologies; constantly discovering new ways of solving complex problems in an diverse and inclusive environment where you can be authentic, feel valued and realise your full potential. Read more about our diverse and inclusive workplace culture here.  

Joining QinetiQ offers you an opportunity to work on a broad range of interesting defence-based projects with vast career progression across a global organisation in addition to competitive personal and professional benefits.  You’ll receive a highly competitive salary and benefits package: our basic salaries are very attractive as we constantly review what’s happening in the market. The range of benefits that we offer include, adaptive and flexible working, generous holiday entitlements, Health Cash Plan, Private Medical Insurance and Dental Insurance and much more. 

About QinetiQ

As a company of over 6,000 dedicated professionals, we are a world-centre of excellence in research and development and act as a catalyst for fast-track innovation, offering outstanding experimentation facilities, and technical, engineering and scientific expertise. QinetiQ is made up of dedicated experts in defence, aerospace, security and related markets, all working together to explore new ways of protecting what matters most. Being part of QinetiQ means being central to the safety and security of the world around us. Partnering with our customers, we help to save lives; reduce risks to society; and maintain the global infrastructure on which we all depend. Come and find out how you can play a role.

Please note that many roles in QinetiQ are subject to national security vetting. Applicants that already hold the appropriate level of vetting may be able to transfer it upon appointment, subject to approval. A number of roles are also subject to restrictions on access to information that mean factors such as nationality, previous nationalities held and the country in which you were born may have an effect on the roles that you can be employed in.